When and why should you update or revise your safety data sheet?
Safety data sheet (SDS) is considered as a “living” document in which the intrinsic hazard information, risk management measures and regulatory requirements could be varied over the time. The SDS document needs to be updated frequently to:
- ensure its full alignment with the current regulations
- fulfill the updating obligations under some specific regulations
- provide its audiences in the supply chain with updated information on the hazards of substances or mixtures and corresponding risk management measures
Under the scope of certain legislations, it is a legal obligation to update SDS
Based upon newly developed scientific data and evaluations from competent authorities, countries often revise their legislations on hazard classification and labelling criteria, SDS format and content, occupational exposure limit (OEL) values, or special control rules and measures etc., for certain chemicals. Therefore, manufacturers, importers, or relevant actors in the supply chain should check and update their SDS to guarantee that the latest SDS version well aligns with the current legislations of the destination markets. This compliance would help to smooth the movement of the chemicals into and inside the country.
In the EU, for example, the list of harmonized classification and labelling of hazardous substances is normally updated in yearly basis by the European Commission following opinions from the Committee for Risk Assessment. Likewise, the candidate list of substances of very high concern (SVHC) for authorisation is also regularly revised based on the proposal of Member States or the European Chemicals Agency, with a purpose of gradually replacing highly concerned chemicals by less hazardous substances or technologies when it is plausible. SDSs of substances which fall into those lists should, therefore, be updated accordingly.
Under certain regulations, SDS revision is a legal obligation. For instance, Article 31 (9) of REACH lists down specific occasions where SDS is required to be updated and reissued. Furthermore, it is compulsory to provide the updated SDS to every recipient in the supply chain whom the substance or mixture has been supplied within the preceding 12 months.
Conditions in which suppliers are obligated to update SDS in accordance to Article 31 (9) of REACH:
(a) as soon as new information which may affect the risk management measures, or new information on hazards becomes available;
(b) once an authorisation has been granted or refused;
(c) once a restriction has been imposed.
Why should you trust our services?
At Chementors, safety data sheet creation and updating is our daily-basis task. We have the knowledge and experiences in SDS legislation systems around the world which enables our team to keep up with revisions in SDS requirements and hazard classification of substances or mixtures.
We take care of regulatory updates which are particularly relevant to clients to inform and act on a timely manner. At each stage of the process, we keep checking and evaluating the details and wholeness of the SDS to ensure the comprehensiveness and compliance of the ready-to-go document. In addition, our SDS authoring software – Chemeter – regularly and automatically updates the hazard classification of substances, OEL values, toxicological data, and SDS format and content requirements of different countries. Its functions also enable us to revise changes in product formulation and input new data in physicochemical properties in a fast and easy way.
Chementors takes care of regulatory revisions in hazard classification and country-specific requirements for safety data sheet that are relevant to clients.
Our SDS update service process
- SDS updating inquiry from clients
- SDS is updated by a competent specialist based on:
- revisions in SDS-related regulations around the world which are incorporated automatically on a regular-basis in our software
- changes in hazard classification, country-specific OEL values, available toxicological data of substances, which are updated automatically on a regular-basis in our software.
- information in the existing safety data sheet provided by the client.
- newly available data of the substance or mixtures provided by the client such as: physicochemical properties, toxicological data, risk management measures, special instructions etc.,
- Checking and assessing details and wholeness of the SDS before issuance.
- Following up and informing clients for upcoming changes.
Our aim is to handle all SDS updating requirements for clients, ensuring that the current version of safety data sheet is fully updated and in compliance with the regulations of the destination markets.
Chementors hope to give a hand to facilitate the smooth trading activities of products into and inside the country/region of interest by avoiding penalties due to non-compliance. By keeping SDS in updated mode, clients would also be assured that their target audiences are always provided with proper information on chemical hazards and risk management.
Update your safety datasheet documents with Chementors
There is no fixed list of information or document that should be provided to have the SDS updated. Generally, it is very helpful to gather all available data, when possible, to make sure that the not only legal binding but also critical contents are covered in the SDS.
When it is possible and available, it would be useful for us to get the following information:
- Country of destination market
- Latest version(s) of the safety data sheet of the product and/or its ingredients. The SDS of ingredients can be acquired from your suppliers.
- Any new or revised information in formulation, physicochemical properties, toxicology, risk measures etc., that you consider critical and should be included in updated version.
In cases that SDS updating is legally compulsory, the SDS must be updated without undue delay once it meets criteria specified by the regulation. For substances that are subjected to EU-REACH, it is important to check if they fall into the scope of Article 31(9) of REACH about SDS updating obligation. For example, when a substance is included in the candidate list of SVHC, the current safety data sheet shall be updated in section 15 to show the identification of the substance as an SVHC.
For other cases, it would be a good practice to update SDS regularly, for example, every year or every two years. This step would make sure that the current version is fully compliant with local regulations, as countries and territories frequently issue revisions to their regulations.
Furthermore, it is also welcomed to voluntarily update the safety data sheet when there are new, additional, or revised information, which you think would be significant for target audiences during the handling, transport, and use of chemicals.